Photography and Media Consent Policy
The Academic Coach Ltd
Introduction
The Academic Coach provides online educational services for children. This policy explains how photographs and video recordings of children participating in our online classes may be used.
Purpose of This Policy
The purpose of this policy is to ensure that any use of children’s images is handled responsibly, safely, and in compliance with applicable data protection laws.
What We May Collect
During online classes, we may capture:
- Screenshots of sessions
- Photographs
- Short video recordings of lessons or activities
How We Use Images
Images and recordings may be used for the following purposes:
- Website content
- Social media posts
- Marketing and promotional materials (including digital advertising and printed materials)
Parental Consent
We will only use images of children where we have received clear consent from a parent or legal guardian.
- Consent is entirely voluntary
- Consent is not a condition of purchasing our services
- Parents or guardians may refuse or withdraw consent at any time
Protecting Children’s Identity
We are committed to safeguarding children’s privacy. We will:
- Avoid using full names alongside images
- Not include sensitive or personal identifying information
- Use images in a responsible and appropriate manner
Withdrawing Consent
Parents or guardians may withdraw consent at any time by contacting us.
Upon withdrawal, we will:
- Stop using any new images
- Remove existing images where reasonably possible
Data Storage and Retention
All images and recordings are stored securely and accessed only by authorised individuals.
We retain images only for as long as necessary for the purposes outlined in this policy.
Your Rights
Parents and guardians have the right to:
- Withdraw consent at any time
- Request access to images or data held
- Request deletion of images, where applicable
Contact Us
If you have any questions or wish to withdraw consent, please contact:
The Academic Coach
Email: nyree@theacademic-coach.co.uk
Policy Review
This policy will be reviewed periodically to ensure it remains up to date and compliant with relevant regulations.